Privacy Policy

This Privacy Policy describes how OGC NewFinity (“we”, “us”, “our”), based in The Hague, Netherlands, collects and uses personal data when you visit ogcnewfinity.com or contact us through this website.

Who We Are

OGC NewFinity is the data controller for personal data processed through this website.

• Legal / trading name: OGC NewFinity
• Location: The Hague, Netherlands
• Contact email: contact@ogcnewfinity.com
• Founded: 2022

We provide Software & App Development, Custom WordPress Development, UI/UX Design, Marketing & Strategy Consulting, Cybersecurity, and AI Solutions.

What Personal Data We Collect

Contact form (/contact/)

When you submit the Contact form, we collect:

• Name
• Email address
• Subject / category
• Message

Submit Your Idea form (/submit-idea/)

When you submit a project idea, we collect:

• Project title
• Category
• Description

Automatically collected data

Like most websites, our hosting environment may process technical data such as IP address, browser type, device information, and request timestamps as part of normal server operation and security logging.

Cookies and similar technologies

We may use cookies as described in our Cookie Policy. Analytics cookies, if enabled, are used only for aggregated, privacy-respecting site measurement.

AI Agent widget

A floating “AI Agent” icon appears site-wide as a UI placeholder. It is not currently functional and does not process chat messages or personal data today. When the planned Amy Agent plugin becomes active, this Privacy Policy will be updated before any chat data is collected.

What we do not collect (today)

This site does not currently offer newsletter signup, user accounts, or registration. We do not store account passwords.

Why We Process Personal Data

We process personal data to:

• Respond to inquiries submitted through the Contact form
• Evaluate project submissions from the Submit Your Idea form and follow up when appropriate
• Operate, secure, and maintain the website
• Understand aggregated site usage if analytics are enabled

We do not sell personal data to third parties.

Legal Basis (GDPR)

Depending on the context, we rely on:

• Legitimate interests — responding to business inquiries, evaluating project submissions, securing the site, and understanding basic site performance in a way that does not override your rights
• Consent — where required for non-essential cookies or similar technologies (see the Cookie Policy)
• Contract / pre-contractual steps — when processing is needed to discuss or prepare a potential engagement you requested

How Long We Keep Data

As a default policy (to be confirmed with legal counsel before launch):

• Contact and idea submissions are retained only as long as needed to respond and for a limited follow-up window — typically up to 24 months after the last meaningful correspondence, unless a longer period is required for an active project, legal claim, or accounting obligation
• After that window, data is deleted or anonymized where feasible
• Server / security logs are retained for a shorter operational period consistent with Hostinger’s hosting practices and our security needs

Exact retention may be adjusted in a signed project agreement or after legal review.

Who May Receive Your Data

Personal data submitted through this site may be processed by:

• OGC NewFinity team members who need it to respond
• Hostinger, our EU-based hosting provider, acting as a data processor for website hosting and related infrastructure
• Independent collaborators, freelancers, or partner agencies only when necessary to evaluate or deliver work you requested — under confidentiality expectations appropriate to the engagement

We do not sell your personal data. We do not share it for unrelated marketing lists.

International Transfers

Website hosting is provided by Hostinger (EU-based). We aim to keep personal data within the European Economic Area (EEA) where practical. If a transfer outside the EEA ever becomes necessary, we will use appropriate safeguards required under GDPR (such as Standard Contractual Clauses) and update this policy accordingly.

Security Measures

We apply reasonable technical and organizational measures appropriate to the nature of the data we handle, including:

• Sanitized form input on Contact and Submit Your Idea forms
• Nonce verification, honeypot, and timestamp anti-spam checks on those forms
• Delivery of form messages via WordPress wp_mail() to contact@ogcnewfinity.com
• No plaintext password storage, because this site has no user account system

No method of transmission or storage is perfectly secure. If you believe your interaction with us has been compromised, contact us promptly.

Your Rights Under GDPR

If you are in the EEA/EU (or otherwise protected by GDPR), you may have the right to:

• Access your personal data
• Rectify inaccurate data
• Erase your data (“right to be forgotten”), subject to legal exceptions
• Restrict processing in certain cases
• Data portability, where applicable
• Object to processing based on legitimate interests
• Withdraw consent where processing is based on consent (without affecting prior lawful processing)
• Lodge a complaint with the Dutch Data Protection Authority — Autoriteit Persoonsgegevens

Children’s Data

This website is directed at business clients and professional visitors. It is not directed at children. We do not knowingly collect personal data from children. If you believe a child has submitted data to us, contact us and we will delete it where appropriate.

How to Exercise Your Rights

Email contact@ogcnewfinity.com with:

• Your name and the email address used in your submission (if applicable)
• A clear description of your request

We will respond within the timeframes required by applicable law.

Changes to This Policy

We may update this Privacy Policy when our services, tools (including the AI Agent), or legal requirements change. The “Last updated” date at the top of this page will be revised when changes are published.