Effective Date: 01/05/2025
At OGC NewFinity, we are committed to protecting your personal data and ensuring that your privacy is respected. This Privacy Policy outlines how we collect, use, and safeguard your information in accordance with the General Data Protection Regulation (GDPR), the ePrivacy Directive, and other relevant data protection laws.
By using our website https://ogcnewfinity.com or interacting with our services, you agree to the terms described in this Privacy Policy, as well as our Terms of Service and Return & Refund Policy.
1. Who We Are
OGC NewFinity is a digital innovation agency based in The Hague, Netherlands. We design and develop advanced technology services in artificial intelligence, blockchain, cybersecurity, and full-stack development.
As the data controller, we are responsible for the handling and protection of your personal data.
Contact Email: support@ogcnewfinity.com
Supervisory Authority: Autoriteit Persoonsgegevens (NL)
2. Information We Collect
2.1 Information You Provide
We collect personal data that you voluntarily provide when:
- Filling out contact forms
- Submitting project ideas or proposals
- Requesting services or consultations
- Signing up for newsletters
This may include:
- Full name, email address, phone number
- Company or organization name
- Project details or creative submissions
- Uploaded files (PDF, DOC, images, etc.)
2.2 Information We Collect Automatically
When you visit our website, we may automatically collect:
- IP address and location metadata
- Device type, browser version, operating system
- Referral source and pages visited
- Session duration and interaction events
This technical data helps us improve user experience, performance, and security.
3. Why We Use Your Data
We process personal data to:
- Respond to inquiries or service requests
- Deliver project estimates, proposals, and communication
- Improve the functionality and performance of our website
- Send insights, updates, and offers (only with your consent)
- Fulfill legal obligations (e.g., tax and compliance)
We do not sell or rent your data.
4. Legal Grounds for Processing
In accordance with Article 6 of the GDPR, we process your personal data under the following legal bases:
- Consent — for marketing emails or optional form fields
- Contractual necessity — when processing your project or request
- Legal obligation — for invoicing, record-keeping, and compliance
- Legitimate interests — for analytics, security, and site optimization
You may withdraw your consent at any time.
5. Cookies and Tracking
We use cookies and similar tracking technologies to enhance your experience. These may include:
- Session cookies to maintain navigation
- Analytics cookies to track engagement
- Preference cookies to remember settings
You can manage or disable cookies via your browser or use tools such as:
To understand your rights under the EU cookie laws, visit the EU Cookie Law Guide.
6. Who We Share Your Data With
We only share your information with trusted third parties when necessary to deliver services. These may include:
- Hosting and cloud service providers
- Email and communication platforms
- Web analytics and diagnostic tools
- Legal, accounting, or compliance partners
All third parties are contractually bound by Article 28 GDPR to ensure lawful and secure data processing.
We never authorize third parties to use your data for their own purposes.
7. International Transfers
In cases where personal data is transferred outside the European Economic Area (EEA), we ensure compliance by using:
- Standard Contractual Clauses (SCCs) approved by the European Commission
- Transfers only to countries with adequacy decisions
8. Data Retention
We keep your personal data only as long as necessary for the purposes for which it was collected:
| Data Type | Retention Period |
|---|---|
| Contact form messages | 5 years |
| Project/client records | Project duration + 5 yrs |
| Financial records | 7 years (legal requirement) |
| Analytics data | Up to 24 months |
When no longer required, data is securely deleted or anonymized.
9. How We Protect Your Information
We maintain appropriate technical and organizational security measures:
- SSL encryption (HTTPS)
- Secure servers and cloud storage
- Role-based access control
- Malware protection and intrusion detection
- Regular data handling audits
No system is impenetrable, but we take all reasonable steps to protect your data.
10. Your Rights Under GDPR
As a data subject under the General Data Protection Regulation, you have the right to:
- Request access to your personal data
- Correct any inaccurate or incomplete data
- Request deletion (“right to be forgotten”)
- Restrict or object to specific types of processing
- Withdraw consent (where applicable)
- Request portability of your data
To exercise these rights, email support@ogcnewfinity.com.
You also have the right to lodge a complaint with the European Data Protection Board (EDPB) or your national supervisory authority.
11. Children’s Data
Our services are not directed at anyone under the age of 16.
If we discover that we have collected personal data from a minor without verified parental consent, we will delete it immediately.
12. Regional Access Limitations
OGC NewFinity reserves the right to restrict service access from countries or regions subject to trade embargoes, sanctions, or international legal limitations.
13. Changes to This Policy
We may occasionally update this Privacy Policy. Any revisions will be posted here with the updated “Effective Date.”
By continuing to use our services after updates, you accept the revised terms.
For further details on privacy notices, visit the GDPR Privacy Notice Guide.
14. How to Contact Us
Have questions about your privacy or want to submit a request?
OGC NewFinity – Privacy Office
📍 The Hague, Netherlands
📧 support@ogcnewfinity.com